Salesforce Admin Certification Practice Test 2025 – Complete Exam Prep

A Salesforce Admin can control users' access to records primarily through sharing rules and role hierarchies because these mechanisms are designed to manage visibility and access permissions based on user roles and organizational structure.

Sharing rules allow for the sharing of records among users or groups of users, enabling the admin to grant access to a broader set of users beyond those specified by default settings. Role hierarchies, on the other hand, allow higher-level roles to inherit access to the records owned by users in lower roles, effectively cascading access down the organization. This structure helps ensure that users can see records that are relevant to their position and responsibilities while maintaining security.

While user profiles are indeed important for defining permissions and access levels, they primarily control the baseline settings for access without determining record visibility on their own. Options regarding manual record assignment and data validation rules do not directly impact how users access records; the former is inefficient for large-scale access control, and the latter is focused on data integrity and error prevention. Therefore, combining sharing rules with role hierarchies provides a robust and flexible method for managing user access to records in Salesforce.